Details
Posted: 27-Oct-24
Location: Seattle, Washington
Salary: Open
Overview
Fred Hutchinson Cancer Center unites individualized care and advanced research to provide the latest cancer treatment options while accelerating discoveries that prevent, treat and cure cancer and infectious diseases worldwide.
Based in Seattle, Fred Hutch is an independent, nonprofit organization and the only National Cancer Institute-designated cancer center in Washington. We have earned a global reputation for our track record of discoveries in cancer, infectious disease and basic research, including important advances in bone marrow transplantation, immunotherapy, HIV/AIDS prevention and COVID-19 vaccines. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services. Fred Hutch also serves as UW Medicine's cancer program.
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
Fred Hutch's Philanthropy program raises funds for cancer and related disease research, care, and education to help Fred Hutch become the world's best cancer center. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.
Following board approval of an ambitious, 10-year comprehensive campaign, our team of more than 130 will grow to 160 over the next two years. Philanthropy staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY25 goal includes increasing our annual fundraising, deepening our patient family fundraising, and advancing the first phase of our comprehensive campaign through Fred Hutch's 50th anniversary in 2025. Our success is made possible through a deep commitment to an inclusive environment and operational excellence.
The Program Coordinator, Gift Services & Data Management, is a member of the Advancement Services, and reports to the Executive Director, Gift Services & Data Management. The Advancement Services program maintains and strengthens Philanthropy's infrastructure by managing, analyzing, and leveraging the data needed to inform organizational strategy and conduct the operations that engage and steward Fred Hutch stakeholders. The Program Coordinator, Gift Services & Data Management, manages the essential day-to-day administrative responsibilities of the team as well as special projects related to the maintenance and growth of Philanthropy's infrastructure and operational goals. The Gift Services team efficiently manages a high-volume of donor contributions, processing over 70,000 gifts and 200,000 transactions annually to ensure timely donor acknowledgement and stewardship.
Some travel and weekend and evening work may be required.
This role will have the opportunity to work partially at our campus and remotely.
Responsibilities
- Accurately process high-volume gift and transaction data, ensuring data integrity and compliance with established gift processing workflows and standards.
- Fielding constituent, gift record updates and other maintenance requests via Smartsheet.
- Serve as a liaison to other teams within the department, Mail Services and Accounting.
- Collaborate with the Accounting and cash receipts team to ensure accurate financial reporting, timely reconciling, and adherence to charitable tax deduction requirements.
- Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling, drafting agendas, and taking minutes; managing procard and budget reconciliation; implementing electronic filing; and making conference room reservations.
- Coordinate across teams to support program activities.
- Respond to donor and/or internal inquiries while providing excellent customer service.
- Responsible for complex data entry and data hygiene functions.
- Carry out a portfolio of recurring assignments.
- Follow established gift processing and gift handling procedures and documentation.
- Collaborate to refine, improve, and document processes and process improvements.
- Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
- Other duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS:
- Bachelor's degree or equivalent experience.
- One year work experience.
PREFERRED QUALIFICATIONS:
- Excellent written, verbal, and interpersonal communication skills.
- Highly developed organizational and information management skills.
- Strong attention to a high level of detail and quality of work.
- Ability to build relationships and work collaboratively within a complex organization.
- Proficiency with Microsoft Office Suite and experience with a CRM, Raiser's Edge/RENXT, or related fundraising software.
- Ability to handle and respect confidential and sensitive information.
- Familiarity with tools and techniques to maintain high levels of accuracy in data entry and complex transaction processing.
- Proficiency with project management software such as Smartsheet, Asana or Jira.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
The hourly pay range for this position is from $30.65 to $43.64 and pay offered will be based on experience and qualifications. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.