Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Division of Human Biology is seeking an Administrative Coordinator II with experience in a research setting to manage the day-to-day research activities and special events for the Prostate Cancer Program (PCP) and the NCI-supported PNW Prostate Cancer Sponsored Program of Research Excellence (Prostate SPORE). This position reports directly to the senior Research Administrator and PCP Director, works closely with a variety of faculty and staff (both internal and external), and will independently perform functions necessary to the operations of the Prostate Cancer Program, referring issues on as appropriate. Excellent judgement in interpreting policy, maintaining confidentiality, and representing the Program and/or Director are essential, and will be necessary in coordinating administrative activities and carrying out complex assignments.

Responsibilities

Administration & Operations:

• Represent the Prostate Cancer Program and Director to various individuals and organizations.
• Coordinate research and administrative activities, to ensure projects are completed according to Program timelines
• Gather and compile data as requested by Programmatic leadership for use in manuscripts, reports, presentations, and other materials.
• Assist in the development and administration of policies and procedures to ensure smooth operations of the PCP/Prostate SPORE
• Arrange and coordinate complex conference and meeting/travel schedules for internal and external scientific collaborators
• Arrange travel and process honorariums and travel related reimbursement requests
• Reconcile Procard statements for all cardholders, including the collection of required receipts, monitoring charges for allowability, allocating to appropriate budgets, processing in the online system and sending receipts to accounting department.
• Coordinate, track, and report the submission of Prostate Cancer Program publications to NIHMS/PubMed Central as needed; ensure all publications resulting from sponsored support are compliant with the NIH Public Access Policy.
• Update and maintain Programmatic websites
• Order lab supplies for the labs associated with the Program; maintain and update purchase orders for shared lab equipment, consumables, and Programmatic service contracts.
• Perform other duties as assigned

Human Resources:

• In conjunction with Programmatic leadership, coordinate and manage faculty and other personnel recruitment efforts for the Program.
• Work with senior Research Administrator to maintain non-employee records and assist with onboarding of new employees.

Events Planning & Coordination:

• Attend Prostate SPORE Executive Committee meetings, monitor activities to ensure objectives have been met within designated timeframe, and coordinate follow-up activities
• Organize weekly Genitourinary Oncology Seminar Series
• Plan and execute the SPORE Annual EAB/IAB Meeting
• Coordinate and execute additional special projects and conferences (virtual and in-person) related to the ongoing activities of the Prostate Cancer Program
• The position requires full-time on-site work at the FredHutch South Lake Union campus.

Qualifications

MINIMUM QUALIFICATIONS:

• Requires High School/GED and six years of administrative or relevant experience OR equivalent education/experience.
• Strong organizational skills and event planning knowledge
• Strong computer and word processing skills
• Proficiency with a variety of software packages, including virtual meeting software, Microsoft Office tools

PREFERRED QUALIFICATIONS:

• Bachelor's degree.
• Experience in biomedical research - laboratory and/or clinical - is desirable but not essential.
• Experience in scientific writing that may include scientific manuscripts or grant submissions is desirable but not essential.
• Experience submitting and managing human subjects research protocols is desirable but not essential.
• Excellent written and verbal communication skills

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The hourly pay range for this position is from $32.77 to $49.14 and pay offered will be based on experience and qualifications. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Our Commitment to Diversity