Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Clinical Research Coordinator III will work directly with hospital, clinic and research staff in the development, implementation and management of clinical trials.

Responsible for the collection, coordination, processing, and quality control of clinical trial data in accordance with protocols subject to FDA oversight. Responsible for coordination of long-term follow-up activities associated with these protocols.

Uses judgment in data collection, quality control, liaison, and research coordination activities. Interacts with patients, physicians, and other clinical providers and support staff within and outside of the Fred Hutch/Seattle Children's UW system including the Fred Hutch Transplant Service.

This position is a hybrid position and will require you to work on campus a few days a week.

Responsibilities

SCOPE OF RESPONSIBILITY:

The Clinical Research Coordinator III is responsible for day-to-day management of oncology clinical trials. The position will oversee all subject-level study workflows including screening patients for eligibility, coordinating and tracking patient visits and procedures, and creating and maintaining research documentation. The position interfaces with the clinic and hospital areas, providers, investigators, and teams across the clinical research enterprise. This individual will work under limited supervision of the Clinical Program Operations Director and the Clinical Research Manager and will be required to perform his/her responsibilities with a high level of independence within the scope of study protocol(s) and institutional policies and guidelines.

JOB DUTIES:

• Review and maintain familiarity with research protocols and their requirements.
• Performs day-to-day coordination of clinical trials including screening patients for protocol eligibility, ensuring informed consent has been properly obtained, enrolling subjects, planning/scheduling/tracking subject visits, collecting data, and coordinating with clinic staff.
• Evaluate patient eligibility for clinical trials and assist in screening and patient enrollment.
• Attend all study visits, including the consent visit and assure forms and procedures are completed fully, appropriately and accurately.
• Collaborates with clinic providers and staff, ancillary services, and research staff regarding protocol implementation and operations.
• Serves as sponsor's primary point of contact for active industry trials.
• Pend EPIC orders, provide relevant information to the prescribing physician, and assure timely orders completion.
• Oversee biological sample collections, ensure samples are processed, stored, and shipped per protocol.
• Understand protocol billing plan, assure visits are properly linked and that charges are routed appropriately.
• Maintain OnCore data entry and documentation per policy.
• Understand and interact with departments and automated systems throughout Fred Hutch/Seattle Children's/UW system to ensure timely and complete delivery of protocol and regulatory requirements.
• Manage long-term follow-up evaluations and data collection with clinical trial participants, Fred Hutch/Seattle Children's, and participants' local physicians.
• Develop data acquisition forms and instructions for completion.
• Manage and work with computer application specialists to ensure consistency between paper and electronic data systems.
• In collaboration with the assigned Data Coordinator, manage monitoring visits and quality control reviews by Sponsors or Investigators.
• Support regularly scheduled institutional monitoring visits by Sponsors or Investigators to ensure quality and completeness of data.
• Serve as a liaison and reference resource to Physicians, Investigators, other staff members, and other organizations with questions about data collection or protocol procedures and requirements.
• Manage special projects regarding data collection, analysis, output, and presentation.
• Provide input to support policies and goals of the program.
• In collaboration with the regulatory team, liaise with Institutional Review Boards (IRB's) in submission of protocol, study amendments, annual reporting and adverse event reporting.
• In collaboration with the research administrator, perform tasks related to pre- and post- award budget management for studies within the assigned portfolio.
• Assure required trainings are completely timely.
• Perform other responsibilities as required.

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor's Degree in scientific/medical field or equivalent combination of education and experience.
• Six or more years of experience in medical records, cancer registry, clinical study coordination or related field.

PREFERRED QUALIFICATIONS:

• Advanced Degree (Master's level or higher) in the scientific/medical field.
• Clinical Research Associate (CRA) certification.
• Strong computer skills, including proficiency in Excel and Word, and experience working with databases.
• Strong verbal and written communication skills.
• Knowledge of medical terminology.

The annual base salary range for this position is from $77,976 to $112,674, and pay offered will be based on experience and qualifications.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Additional Information